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webcast.berkeley Policies and Procedures

Why This Policy Exists

To ensure that media recordings published via webcast.berkeley (ETS) and/or affiliated distribution sites such as iTunes U and YouTube fully comply with applicable intellectual property (IP) concerns and copyright law.

Policy Description:

webcast.berkeley (ETS) publishes and distributes media recordings in compliance with copyright policies of the University of California where available and is informed by commonly accepted practices of the industry.

Procedures:

Capture of Copyright/IP Authorization:

A media release form signed by the primary subjects (lecturers, instructors, panelists, speakers, moderators, introducers, etc.) of media recordings must be on file with webcast.berkeley (ETS) before the associated media recordings are published to webcast.berkeley and/or affiliated sites such as iTunes U and YouTube.

Outreach & Consultation:

webcast.berkeley (ETS) provides outreach and consultation to faculty participants and content providers to communicate relevant copyright and IP laws. When appropriate, webcast.berkeley (ETS) and/or ETS staff will work with faculty and/or content providers to substitute public domain or otherwise non-copyrighted materials for copyrighted materials in presentations.

Pre-distribution review:

webcast.berkeley (ETS) provides guidelines on relevant IP concerns and copyright law to its field technicians. In addition, webcast.berkeley (ETS) staff reviews materials and performs scrubbing and editing (see below) as necessary to ensure compliance with applicable IP concerns & copyright law.

Scrubbing and Editing:

In order to create a media recording that complies with applicable IP concerns and copyright law, webcast.berkeley (ETS) works with faculty participants and/or content providers to remove sections of an event or course lecture in violation of copyright laws. A media recording will not be distributed via webcast.berkeley and/or affiliated distribution sites such as as iTunes U and YouTube until it complies with applicable IP concerns and copyright law.

Licensing:

The Regents of the University of California retain the copyright of all media recordings offered through webcast.berkeley (ETS). These recordings are licensed to end users based on the preference of faculty participants and/or content providers, webcast.berkeley (ETS) can license media recordings in a variety of ways. Beginning in 2007, the default license attached to media recordings for distribution is Creative Commons - non-commercial, attribution, and no derivatives (CC 3.0 license).

Content Take Down:

A media recording discovered to violate the IP and Copyright Compliance Policy will be removed in accordance with the webcast.berkeley (ETS) take down policy.

Who is Responsible:

The webcast.berkeley/courses adminstrator is responsible for first-line inclusion decisions for webcast.berkeley/courses in accordance with this policy. The webcast.berkeley/events administrator is responsible for first-line inclusion decisions for webcast.berkeley/events in accordance with this policy. To request a secondary review of media recordings for inclusion on webcast.berkeley/courses or webcast.berkeley/events please contact the Director of ETS.


Inclusion Policy

In general, media recordings on webcast.berkeley will be captured/recorded, edited, and encoded by Educational Technology Services (ETS) Berkeley. If another campus entity or affiliate wants to place media recordings on webcast.berkeley or affiliated distribution sites, it will be reviewed by ETS technicians who will decide on whether it is of an acceptable technical quality in accordance with webcast.berkeley’s (ETS) Quality Assurance Policy.

Why this Policy Exists:

The inclusion policy exists to ensure high quality media recordings that represent the diverse and rich academic and cultural life of UC Berkeley.

Policy Description:

Webcast Courses

To be included on webcast.berkeley/courses the material must fulfill the following three requirements:

  1. The course must be an official Berkeley course with a course control (CCN).
  2. The recording must comply with copyright laws as interpreted by the University of California and relevant professional organizations (IP Compliance Policy).
  3. Instructors and/or guest lecturers must give permission and authorize the University of California to capture/record, photograph, edit, reproduce, or otherwise distribute their course.

Webcast Events

To be placed on webcast.berkeley/events the material must fulfill the following three requirements:

  1. The event must be an official University event, sponsored by a department or organized research unit.
  2. ETS does not post media recordings in violation of copyright laws as interpreted by the University of California and relevant professional organizations (IP Compliance Policy).
  3. Speakers and presenters must give permission and authorize the University of California to capture/record, photograph, edit, reproduce, or otherwise distribute their course.

Procedure:

To apply to have a media recording of your campus event or course lecture hosted on webcast.berkeley please contact webcast@media.berkeley.edu. If you would like to have ETS capture/record your campus event or course lecture to be hosted on webcast.berkeley please place a reservation through our online reservation system, http://av.berkeley.edu/.

Who is Responsible

The webcast.berkeley/courses adminstrator is responsible for first-line inclusion decisions for webcast.berkeley/courses in accordance with this policy. The webcast.berkeley/events administrator is responsible for first-line inclusion decisions for webcast.berkeley/events in accordance with this policy. To request a secondary review of media recordings for inclusion on webcast.berkeley/courses or webcast.berkeley/events please contact the Director of ETS.


Quality Assurance Policy

Why This Policy Exists:

To ensure that webcast.berkeley (ETS) maintains consistently high quality production value standards of content delivered via webcast.berkeley and/or distribution channels such as iTunes U and YouTube.

Policy Description:

In order for webcast.berkeley (ETS) to publish materials to webcast.berkeley, iTunes U, and YouTube media recordings must meet the following production value standards:

Video

The subjects of the video must be lit sufficiently so as be clearly visible and the image must be in focus (text should be legible if capturing a projected image). Camera(s) should be positioned in such a way as to be unobscured by people walking or sitting in front of the camera. Generally, subjects should be framed from the head-on perspective (avoid framing subjects in profile) with a medium shot (just below the sternum to the top of the head). If using multiple cameras for your production the use of both close-ups and wider shots are desirable to enhance production value and maintain viewer interest. One camera should frame subjects with a medium shot as described above, and a second camera should frame subjects with a wide shot showing the entire subject, panel, stage, etc. If zooming during the course of capturing a lecture is necessary, a variable zoom controller and high quality tripod with a fluid head are necessary to mitigate the probability of unsteady or jerky camera movements. If a variable zoom controller and high quality tripod with a fluid head are not available a static shot with minimal camera movement is preferred.

Audio

Microphone placement must be sufficiently close enough to the speaking subjects of captured video so as to be audible, intelligible, and comprehensible. The captured audio signal should be clear and free of hum or buzz.

Procedures:

All video and/or audio assets submitted to ETS for publishing to webcast.berkeley, iTunes U and/or YouTube will be inspected by ETS staff prior to publishing to ensure webcast.berkeley’s production value standards are met. If/when the production values of an asset do not meet the production value standards of ETS, the client will be notified by webcast.berkeley’s Digital Asset Coordinator or the Manager of Video Services. If appropriate, ETS will provide consultation to clients for post-production work such as video and/or audio editing to sufficiently improve the production values of video and/or audio assets so they meet the production value standards of webcast.berkeley. Clients may appeal this determination by submitting a request for additional review, in writing, to the Director of ETS:

  1. Send an email - mara@berkeley.edu
  2. Send a letter - Mara Hancock, Interim Director Educational Technology Services, UC Berkeley 9 Dwinelle Hall, #2535 Berkeley, CA 94720-2535

Who is Responsible:

Ben Hubbard, Manager of Special Events and Video Services


Take Down Policy

Why This Policy Exists

To ensure that ETS is responsive to the need of content providers, is operating within the limits of copyright law, and is within our operating constraints.

Policy Description

ETS reserves the right to take down all or any portion of a media recording from webcast.berkeley and affiliated sites such as iTunes U and YouTube for any of the following reasons:

  1. To manage the use of disk space, webcast.berkeley (ETS) will take down media recordings according to operational constraints. Before doing so sponsoring departments will be contacted.
  2. Upon receipt of a complaint or discovery that a media recording violates copyright law, the media recording in question will be taken down until the matter is resolved.
  3. The instructor, sponsoring department or its parent entity requests that a media recording be taken down.
  4. For privacy and administrative concerns.

Procedures:

webcast.berkeley (ETS) provides outreach to content providers and practices a pre-distribution review of all media recordings to ensure compliance with applicable IP concerns & copyright law (webcast.berkeley IP compliance policy).  webcast.berkeley (ETS) will remove any materials discovered to be in violation of IP concerns and/or copyright law (by cease & decist, internal review, etc.).

Content Provider Request:

Upon request by the content provider (participating faculty and/or sponsoring department/organized research unit) webcast.berkeley (ETS) will remove content within 5 business days of receipt of the request and will immediately notify the content provider upon removal of requested materials via email.

Removal for reason of operational constraints:

Each summer webcast.berkeley (ETS) will perform an internal audit of media recordings hosted by its servers and/or servers of affiliated distribution sites managed by webcast.berkeley (ETS). Media recordings may be removed at the discretion of webcast.berkeley (ETS) management on the basis of storage space management and/or viewership performance. Prior to the removal of a media recording webcast.berkeley (ETS) will notify the instructor, sponsoring department, or its parent entity.

Notification:

To notify webcast.berkeley (ETS) of a violation of IP and/or copyright law or to request removal of a recording you have provided:

  1. Send an email - webcast@media.berkeley.edu
  2. Send a letter - Webcast Program Manager(s) C/O Educational Technology Services, UC Berkeley 9 Dwinelle Hall, #2535 Berkeley, CA 94720-2535

Who is Responsible

Ben Hubbard, Manager of Special Events and Video Services

Why These Guidelines Exist:

The Copyright & IP Compliance policy guidelines exist to facilitate and provide instruction for ETS staff in carrying out the webcast.berkeley (ETS) IP and Copyright Compliance Policy. This document focuses on the guidelines and processes implemented ensure that media recordings published via webcast.berkeley and/or affiliated sites such as iTunes U and YouTube fully comply with applicable intellectual property (IP) concerns and copyright law.

Procedures

Capture of Copyright/IP Authorization:

A media release form signed by the primary presenters (lecturers, instructors, panelists, speakers, moderators, introducers, etc.) of media recordings must be on file prior to publishing associated media recordings to webcast.berkeley and/or affiliated sites such as iTunes U and YouTube.

Outreach and Consultation:

webcast.berkeley (ETS) provides outreach and consultation to faculty participants and content providers to communicate relevant IP concerns and copyright law. When appropriate, webcast.berkeley (ETS) and/or ETS staff will work with faculty and/or content providers to substitute public domain or otherwise non-copyrighted materials for copyrighted materials in presentations.

Pre-distribution Review:

webcast.berkeley (ETS) relies on its staff to recognize and report copyrighted and/or potentially copyrighted works they observe while video and/or audio recording course lectures and events. webcast.berkeley (ETS) provides the following guidelines on relevant IP concerns and copyright law to field technicians: ETS does not post media recordings in violation of copyright laws as interpreted by the University of California and relevant professional organizations (see: IP and Copyright Compliance Policy). As technicians in the field you are on the front-lines of these efforts and are in a perfect position to recognize and report copyrighted and/or potentially copyrighted works as they are being presented. While working in the field to video and/or audio record course lectures and events, we ask that you assist us in our efforts to prevent unauthorized posting of copyrighted material. The most common types of copyrighted materials webcast.berkeley (ETS) encounters are:

  1. Musical works, including any accompanying words
  2. Pictorial, graphic works
  3. Motion pictures and other audiovisual works
  4. Sound recordings
  5. Dramatic works, including any accompanying music

If you see one of the above types of media that you suspect might be copyrighted please keep a log of the date, time, event name, loan number, approximate time-code(s), and a brief description of the material(s) in question and submit the log to post production along with the recording medium (tape, hard disc drive, flash memory card). webcast.berkeley (ETS) staff will then perform a thorough review of the material(s) in question and performs scrubbing and editing (see below) as necessary to remove copyrighted works prior to publishing.

Scrubbing and Editing:

In order to create a media recording that complies with applicable IP concerns and copyright law, webcast.berkeley (ETS) will remove any part of an event or program that violates applicable IP concerns and copyright law.

Licensing:

The Regents of the University of California retain the copyright of all media recordings offered through webcast.berkeley (ETS). These recordings are licensed to end users based on the preference of faculty participants and/or content providers, webcast.berkeley (ETS) can license media recordings in a variety of ways. Beginning in 2007, the default license attached to media recordings for distribution is Creative Commons - non-commercial, attribution, no derivatives (CC 3.0 license).

Content Take Down:

A media recording discovered to violate intellectual property (IP) concerns and copyright law will be removed in accordance with the webcast.berkeley (ETS) Take Down Policy.

Notification:

To notify webcast.berkeley (ETS) of a violation of IP and/or copyright law or to request removal of a recording you have provided:

  1. Send an email - webcast@media.berkeley.edu
  2. Send a letter - Webcast Program Manager(s) C/O Educational Technology Services, UC Berkeley 9 Dwinelle Hall, #2535 Berkeley, CA 94720-2535

Who is Responsible

Ben Hubbard, Manager of Special Events and Video Services


UC Berkeley Campus Priorities for Captioning Webcasts

Why This Policy Exists:

From the Equity in Electronic Education (E3) Workgroup:

Gibor Basri, Vice Chancellor of Equity & Inclusion
Christina Maslach, Vice Provost of Teaching and Learning
Shel Waggener, Chief Information Officer

Approved by the campus Academic Accommodations Policy Board, Campus Priorities for Captioning Webcasts is a description of how the campus responds to requests to caption audio-information posted on campus webpages, as an accommodation to persons with disabilities. In keeping with the campus commitment to provide equal educational opportunity to all, campus provision of captioning (as described) is intended to provide communication to persons with disabilities that is as effective as its communication with others. For more information, contact Assistant Provost Sarah Hawthorne at acads@berkeley.edu (Academic Compliance & Disability Standards).

Full Description:

Campus Priorities for Captioning Webcasts

Top Priority: Students with Disabilities in an Academic Setting

Captioning of the webcast is considered a top campus priority if the webcast is determined by the Disabled Students Program to be either (1) a necessary appropriate accommodation for a student with a disability to access the educational content of a course in which s/he is enrolled, e.g. a webcast is shown in class as part of the course’s instructional materials, or (2) required to provide the student with the disability an academic opportunity equal to that afforded other students.

Ordinarily, a department decision to webcast a class is ancillary to the instructor’s delivery of course content to students physically present in the classroom. In other words, the campus provides the student with the disability appropriate accommodations to enable him/her to access the educational content delivered to students in real-time in the classroom (when the opportunity to actively participate is most important). By contrast, a webcast of a past class session, like class notes, is a review tool to assist students in recalling an actual class session (or making up for an absence).

Even though webcast captioning is not a necessary accommodation for the student to access information while in the classroom, the campus seeks to offer students with disabilities an equal opportunity to review educational course content as is offered to nondisabled students. Therefore, upon request from a student with a disability enrolled in the course being webcast, the campus will caption the webcast close in time to when the webcast is made available to classmates.

The student’s request for captioning of the course webcast is to be made to his/her DSP Specialist, who has responsibility for determining whether captioning is a necessary appropriate accommodation for the student’s disability. When captioning of the webcast is determined to be a necessary appropriate accommodation for the student, DSP will inform ETS of this determination, and the campus will caption the webcast (or otherwise provide an alternative appropriate method of accessing the information in the webcast). If the Disabled Students Program (DSP) is already providing for real-time captioning in the classroom for the student, DSP will make the text generated in the classroom available without cost to those generating the webcast captioning.

Priority: Synchronized Text Critical and/or Frequently Requested

Upon request from anyone with a disability within the community whom a UC Berkeley webcast posting is intended to serve, captioning of the webcast is considered a priority if the webcast spoken lecture makes reference to specific essential visual displays (e.g., maps, charts, lab demonstrations, etc.), unless alternatively, written directions can be effectively inserted into a separate document (containing the text of the lecture) as to enable the reader to identify to which visual display the narrative transcription/summary refers.

  1. If the text for a webcast posted online is requested sufficiently often as to indicate it is a priority viewing within the community whom the webcast is intended to serve, captioning of the webcast is considered a priority.
“As Available”
  1. Other webcasts (not referenced above) posted on a campus website, will be captioned when funding is available in response to requests from a member with a disability from the community whom the webcast is intended to serve. When funding for captioning is not available, essential information contained in the webcast will be made available in an alternative accessible format to the person with a disability.

General Information

Any campus unit may proactively caption Webcasts (even without a request from an individual with a disability) provided the unit pays the cost of captioning.

Whenever a webcast is captioned, or separate text is generated to accompany the audio narrative of the webcast, the captioned webcast or accompanying text will be posted online for the benefit of future viewers.

For more information regarding webcast captioning, please visit UC Berkeley’s Academic Compliance and Disability Standards website.

Related Activities: 
Webcast