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webcast.berkeley Policies and Procedures

Why This Policy Exists

To ensure that media recordings published via webcast.berkeley (ETS) and/or affiliated distribution sites such as iTunes U and YouTube fully comply with applicable intellectual property (IP) concerns and copyright law.

Policy Description:

webcast.berkeley (ETS) publishes and distributes media recordings in compliance with copyright policies of the University of California where available and is informed by commonly accepted practices of the industry.

Procedures:

Capture of Copyright/IP Authorization:

For course lecture recordings that are made publicly available, UC Berkeley requires instructors to provide a media release form, signed by the primary subjects (including guest lecturers)to be on file with webcast.berkeley (ETS) before the associated media recordings are published to webcast.berkeley and/or affiliated sites such as iTunes U and YouTube

Outreach & Consultation:

webcast.berkeley (ETS) provides outreach and consultation to faculty participants and content providers to communicate relevant copyright and IP laws. 

Content Review and Modification:

In order to create a media recording that complies with applicable IP concerns and copyright law, webcast.berkeley (ETS) works with faculty participants and/or content providers to remove sections of a publicly available course lecture in violation of copyright laws. 

Licensing:

The Regents of the University of California retain the copyright of all media recordings offered through webcast.berkeley (ETS). These recordings are licensed to end users based on the preference of faculty participants and/or content providers. The default license attached to media recordings for distribution is Creative Commons - non-commercial, attribution, and no derivatives (CC 3.0 license).

Content Take Down:

A media recording discovered to violate the IP and Copyright Compliance Policy will be removed in accordance with the webcast.berkeley (ETS) take down policy.

Who is Responsible:

The webcast.berkeley/courses adminstrator is responsible for first-line inclusion decisions for webcast.berkeley/courses in accordance with this policy. The webcast.berkeley/events administrator is responsible for first-line inclusion decisions for webcast.berkeley/events in accordance with this policy. To request a secondary review of media recordings for inclusion on webcast.berkeley/courses or webcast.berkeley/events please contact the Director of ETS.


Inclusion Policy

In general, media recordings on webcast.berkeley will be captured/recorded, edited, and encoded by Educational Technology Services (ETS) Berkeley. 

Why this Policy Exists:

The inclusion policy exists to ensure high quality media recordings that represent the diverse and rich academic and cultural life of UC Berkeley.

Policy Description:

Webcast Courses

To be included on webcast.berkeley/courses the material must fulfill the following three requirements:

  1. The course must be an official Berkeley course with a course control (CCN).
  2. The recording must comply with copyright laws as interpreted by the University of California and relevant professional organizations (IP Compliance Policy).
  3. Instructors and/or guest lecturers must give permission and authorize the University of California to capture/record, photograph, edit, reproduce, or otherwise distribute their course.

UC Berkeley on YouTube Events

To be placed on youtube.com/ucberkeleyevents the material must fulfill the following three requirements:

  1. The event must be an official University event, sponsored by a department or organized research unit.
  2. ETS does not post media recordings in violation of copyright laws as interpreted by the University of California and relevant professional organizations (IP Compliance Policy).
  3. Speakers and presenters must give permission and authorize the University of California to capture/record, photograph, edit, reproduce, or otherwise distribute their course.

Procedure:

Please visit http://ets.berkeley.edu/help/how-publish-your-event-video-uc-berkeley-events-youtube for more information about hosting your media recording of on UC Berkeley's YouTube channel. If you would like to have ETS capture/record your campus event or course lecture to be hosted on webcast.berkeley please place a reservation through our online reservation system, http://av.berkeley.edu/.

Who is Responsible

The webcast.berkeley/courses adminstrator is responsible for first-line inclusion decisions for webcast.berkeley/courses in accordance with this policy. The webcast.berkeley/events administrator is responsible for first-line inclusion decisions for webcast.berkeley/events in accordance with this policy. To request a secondary review of media recordings for inclusion on webcast.berkeley/courses or webcast.berkeley/events please contact the Director of ETS.


Quality Assurance Policy

Why This Policy Exists:

To ensure that ETS maintains consistently high quality production value standards of content delivered via YouTube.

Policy Description:

In order for ETS to publish materials to YouTube media recordings must meet the following production value standards:

Video

The subjects of the video must be lit sufficiently so as be clearly visible and the image must be in focus (text should be legible if capturing a projected image). Camera(s) should be positioned in such a way as to be unobscured by people walking or sitting in front of the camera. Generally, subjects should be framed from the head-on perspective (avoid framing subjects in profile) with a medium shot (just below the sternum to the top of the head). If using multiple cameras for your production the use of both close-ups and wider shots are desirable to enhance production value and maintain viewer interest. One camera should frame subjects with a medium shot as described above, and a second camera should frame subjects with a wide shot showing the entire subject, panel, stage, etc. If zooming during the course of capturing a lecture is necessary, a variable zoom controller and high quality tripod with a fluid head are necessary to mitigate the probability of unsteady or jerky camera movements. If a variable zoom controller and high quality tripod with a fluid head are not available a static shot with minimal camera movement is preferred.

Audio

Microphone placement must be sufficiently close enough to the speaking subjects of captured video so as to be audible, intelligible, and comprehensible. The captured audio signal should be clear and free of hum or buzz.

Procedures:

All video and/or audio assets submitted to ETS for publishing to YouTube will be inspected by ETS staff prior to publishing to ensure webcast.berkeley’s production value standards are met. If/when the production values of an asset do not meet the production value standards of ETS, the client will be notified by ETS staff. If appropriate, ETS will provide consultation to clients for post-production work such as video and/or audio editing to sufficiently improve the production values of video and/or audio assets so they meet the production value standards of webcast.berkeley. Clients may appeal this determination by submitting a request for additional review, in writing, to the Director of ETS:

  1. Send an email - jstringer@berkeley.edu
  2. Send a letter - Jenn Stringer, Director Educational Technology Services, UC Berkeley 9 Dwinelle Hall, #2535 Berkeley, CA 94720-2535

Who is Responsible:

Ben Hubbard, Deputy Director, ETS


Take Down Policy

Why This Policy Exists

To ensure that ETS is responsive to the need of content providers, is operating within the limits of copyright law, and is within our operating constraints.

Policy Description

ETS reserves the right to take down all or any portion of a media recording from webcast.berkeley and affiliated sites such as iTunes U and YouTube for any of the following reasons:

  1. To manage the use of disk space, webcast.berkeley (ETS) will take down media recordings according to operational constraints. Before doing so sponsoring departments will be contacted.
  2. Upon receipt of a complaint or discovery that a media recording violates copyright law, the media recording in question will be taken down until the matter is resolved.
  3. The instructor, sponsoring department or its parent entity requests that a media recording be taken down.
  4. For privacy and administrative concerns.

Procedures:

webcast.berkeley (ETS) provides outreach to content providers to ensure compliance with applicable IP concerns & copyright law (webcast.berkeley IP compliance policy).  webcast.berkeley (ETS) will remove any materials discovered to be in violation of IP concerns and/or copyright law (by cease & decist, internal review, etc.).

Content Provider Request:

Upon request by the content provider (participating faculty and/or sponsoring department/organized research unit) webcast.berkeley (ETS) will remove content within 5 business days of receipt of the request and will immediately notify the content provider upon removal of requested materials via email.

Removal for reason of operational constraints:

Each summer webcast.berkeley (ETS) will perform an internal audit of media recordings hosted by its servers and/or servers of affiliated distribution sites managed by webcast.berkeley (ETS). Media recordings may be removed at the discretion of webcast.berkeley (ETS) management on the basis of storage space management and/or viewership performance.

Notification:

To notify webcast.berkeley (ETS) of a violation of IP and/or copyright law or to request removal of a recording you have provided:

  1. Send an email - webcast@berkeley.edu
  2. Send a letter - Webcast Program Manager(s) C/O Educational Technology Services, UC Berkeley 9 Dwinelle Hall, #2535 Berkeley, CA 94720-2535

Who is Responsible

Ben Hubbard, Deputy Director, ETS


UC Berkeley Campus Priorities for Captioning Webcasts

In keeping with the campus commitment to provide equal educational opportunity to all, campus provision of captioning is intended to provide communication to persons with disabilities that is as effective as its communication with others. ETS follows the Official Campus Guidelines for Captioning: http://webaccess.berkeley.edu/web-accessibility-uc/captioning.


Updates to Webcast Publishing Process for Spring 2015

We have updated our publishing process for the Webcast Classroom Capture service. Beginning with the Spring 2015 semester, ETS staff will no longer review recorded lectures for the presence of copyrighted materials or guest lecturers prior to publishing.  

To ensure we comply with UC policy on copyrighted materials and with the wishes and rights of invited guests, we ask that you, the instructor of any course that is being webcast and published publicly, notify us when:

• Your lecture includes copyrighted materials that you do not have permission to reproduce, or 

• Your lecture includes a guest lecturer (i.e., anyone who presents to the class and is not the instructor of record). 

Why the change?

Based on feedback from instructors and students, we are making changes to our internal processes in order to make course lecture recordings available as quickly as possible. The content review process is staff intensive and, due to the sheer volume of captured lecture recordings to review (200+ hours per week and growing), can cause delays in making these critical study review materials available to students. Rather than continue to expand our operations to review recorded lectures, we are relying on you to notify us when you have a guest lecturer or have used third party content that needs to be removed prior to publishing.

In addition, we have had success with our “Students-Only” distribution offering (e.g., recorded lectures are only available to students via CalCentral and bCourses course sites), which offers all the study review benefits of lecture capture without the concerns associated with creating publicly available Open Educational Resources.

If you would like your course lectures to be captured but do not want to secure media release forms for guest lecturers or notify ETS so we can remove third party content, we urge you to consider selecting the “Students-Only” distribution offering when signing up for Webcast.

Why do we have to worry about these issues in the first place?

The UC Policy on the Recording of Classroom Materials reads

“Any distribution of a recording of a course presentation at the University of California that captures the actual sounds and/or images of that course presentation, in any medium, must consider not only the rights of the instructor and the University, but also those of other parties. Examples include the privacy rights of students enrolled in the course, the rights of guest lecturers, and the copyright interests in materials authored by others that are displayed or presented during the course presentation. It may be necessary to secure rights from these parties before any recording, distribution,publication, or communication occurs."

When you sign up for webcasting you agree that you have read this policy. We rely on participating instructors to be in compliance, and to help ensure that no rights are being violated. 

In addition (relevant to the issue of third-party content), we must ensure that our channel at YouTube remains in good standing. If YouTube scans one of our recordings and finds that something in it that matches content in their database, we could end up with a copyright strike, which would effectively put us out of business as we would lose access to certain features upon which the Webcast system depends, most significantly the ability to upload video longer than 15 minutes.  

What are my responsibilities as the instructor of a course which is being published to the public?

Third party content: When you have used (or plan to use) third party content that should be removed prior to publication of the recording because you do not have the right to re-publish that content, please email webcast@berkeley.edu as soon as possible: tell us the date of the lecture, the approximate point in time in the lecture, along with a very brief description of the content that should be removed.

Guest lecturers: If someone other than the official instructor(s) for the course will be presenting during the semester, please let us know in advance and refer the guest lecturer to our media release form (https://ets.berkeley.edu/sites/default/files/ucb_media-release_ets_cours...) letting them know that they need to complete, sign, scan and email this form to webcast@berkeley.edu.  If it is not possible to get us a media release form, or you or the guest prefer that the lecture not be published, you are responsible for notifying us that the recording should not be published (or should be taken down). 

What are ETS’s responsibilities?

Third party content: ETS will remove any third-party content that you alert us to. Assuming we know that this needs to be done prior to publication, the recording will never be published with that content. If, after the recording has been published, you inform us that content should be removed OR if we receive a take-down request from another source (the copyright holder or somebody advocating for the copyright holder’s interests), we will remove the recording from our publication channels as soon as possible, and will edit out the offending content and then republish. If we receive a content ID claim from YouTube, we will work with you to determine what next steps to take. 

Guest lecturers: If you let us know in advance that a guest lecturer is presenting (and haven’t said that the recording should not be published), we will “hold” the recording (keep it in our system but not publish it) until we receive the media release form. Any recordings being held because they require a media release form will be permanently deleted from our system after the last day of the semester. If you let us know after a lecture has been published that there was a guest lecturer but a media release form cannot be secured or that the recording shouldn’t have been published, we will remove the recording from our publication channels as soon as possible. 

 

 

 

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