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Working with Web Links in Resources

Resources Tool

Summary

This article shows you how to add, edit, and update web links (URLs) in Resources.

Adding a Web Link

Step 1: In your site's menubar, click Resources.

Step 2: Next to the folder to which you want to add the URL, mouse over Add, and click Add Web Links (URLs).

Step 3: For each resource, type the URL in the box (You may omit the http:// prefix).

Step 4: Add a title for your URL link resource. If you don't add a title, the URL will be used as the title of the resource.

Step 5: To add a description, and control access and visibility, click Add details for this item. 

  • Next to Description, enter text to describe the site to which you're linking.
  • Under Availability and Access, control who can access the URL and when its available, as follows:
    • To display the URL to site members only, select Only members of this site can see this file. (This option is not available if the folder to which you're adding the resource is publicly viewable.)
    • To share the URL with another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading), select This file is publicly viewable. (This option is not available if the folder to which you're adding the URL is publicly viewable.)
    • To display the URL only to selected groups, select Display this file to selected groups only., and then select the group(s) that should have access to the URL. For more information on groups, see Groups in bSpace Sites.
    • To show or hide your URL, or set a beginning and/or ending date for the URL's visibility, click the appropriate selections. (This option does not appear when you're adding an item to Resources in My Workspace.) Site administrators will always be able to see hidden items, even when they are hidden from other users.

    To add detailed descriptors, click Optional properties. You can then add information to the following fields:

    • Alternate Title
    • Creator
    • Publisher
    • Subject and Keywords
    • Date Created
    • Date Issued
    • Abstract
    • Contributor
    • Audience
    • Audience Education Level

Step 6: To add another URL, click Add Another Web Link. Or, to remove a URL from the list of URLs to add, click the red X next to it.

Step 7: Next to Email Notification, specify whether or not you want to have members of the site notified automatically via email when the resource is posted (This option does not appear when you're adding an item to Resources in My Workspace).

The notifcation email message will include the web site title and description (if you entered one), and the URL.

Step 8: Click Add Web Links Now to finish.

Editing a Web Link's Details

To edit the name, description, or availability and access settings for a web link, click Actions, and then click Edit Details. Make your changes, and then click Update to save them.

Updating a Web Link

To change the URL for a web link, click Actions, and then click Edit Content. Make your change, and then click Update.

Things to Consider

  • To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions under Determing Your Role in Participant Roles. For a basic understanding of roles and permissions see the links at the top of that page.
Related Activities: 
Collect and share resources